ROLES & RESPONSIBILITIES

How do I take up a leadership position?

The P&C Executive Committee (Executive) consists of the association's office bearers (President, 2 x Vice Presidents, Secretary and Treasurer). These positions will become vacant prior to the Annual General Meeting (in September). At the AGM any financial member may stand for an office bearer position. A Canteen President will also be elected at the AGM.

EXECUTIVE COMMITTEE

PRESIDENT

ROLE OF THE PRESIDENT

  • The successful functioning of the P&C Association
  • The attainment of the P&C Association’s objectives
  • Ensuring that the P&C Association takes part in decision-making processes in the school
  • Fostering fair participation of all members and ensuring that all new members are made to feel welcome
    Supporting volunteers
  • Consistent adherence to the constitution
  • Acting as the P&C Association’s spokesperson when public statements or actions are needed
  • Setting up lines of communication with the Principal
  • Being signatory on the Association’s bank accounts
  • Chairing meetings but, in the absence of the President, one of the Vice-Presidents will chair the meeting or the meeting can elect a chairperson from the members present for that meeting.

The current President is ????

VICE PRESIDENT

ROLE OF THE VICE PRESIDENT

  • To support the President
  • To step in for the President in the event they are unable to fulfil their duties
  • To oversee and support the sub-committees in their specific duties and ensure they are aligned and consistent with the P&C Executive.

The current Vice President is ???

SECRETARY

ROLE OF THE SECRETARY

  • To be responsible for carrying out the administrative tasks related to the decisions of the meetings as resolved.
  • The Secretary prepares, in consultation with the President, all meeting agendas.
  • The Secretary is required to attend every association meeting and take notes of the discussions in order to produce a set of minutes for subsequent distribution to members and for receipt, possible amendment and adoption at the following meeting. (In the absence of the Secretary the meeting should elect a person to take the Minutes, this person should be identified in the Minutes.)
  • Receiving and tabling all correspondence as well as writing and dispatching outgoing correspondence as resolved/appropriate.
  • To issue notice of all meetings
    Maintains official records of the P&C Association such as the constitution, by-laws, rules of subcommittees, Incorporation Certificate, ABN details, list of financial (voting) members, Minutes, Attendance Book.

The current Secretary is ???

TREASURER

ROLE OF THE TREASURER

  • Whilst all P&C members must be mindful of complying with financial accountability requirements, this is the Treasurer’s primary responsibility.
  • The Treasurer receives and deposits monies, maintains records and draws cheques.
  • Presents a report in the form of an income and expenditure statement together with a reconciled bank statement for each and every P&C meeting.
  • The Treasurer also ensures that all funds held and handled by P&C are properly and openly accounted for.
  • Treasurer is responsible for all funds held in the name of the P&C. This includes the canteen and any other P&C committees. This does not mean that the Treasurer must undertake the actual bookkeeping themselves but they must ensure that the various sub-committee financial records have been kept to the Treasurer’s satisfaction.
  • The Treasurer is a signatory on the P&C accounts and should not delegate this responsibility.
  • The Treasurer should encourage members to understand the state of the P&C finances. The Treasurer must ensure a case book or books are kept, recording all financial transactions of the P&C Association.

The current Treasurer is ???

GRANTS OFFICER

ROLE OF THE GRANTS OFFICER

  • To apply for any grants the P&C may be ellegible for.
  • To monitor and follow up on any grant applications.

The current Grants Officer is ???

CANTEEN PRESIDENT

ROLE OF THE CANTEEN PRESIDENT

  • Managing canteen volunteers and convene regular meetings of the canteen committee.

  • Promoting the canteen amongst the school community and beyond as required.
  • Managing internal canteen issues that arise during the school year.
  • Referring canteen issues as required to the P&C association and executive.

The current Canteen President is ???

SUB COMMITTEES

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